Administrative Coordinator (Engineering) - The Toro Company

Who Are We?

The Toro Company is a homegrown, Minnesota-based company that has been in business since 1914. We pride ourselves on providing world-class equipment to help maintain the environment that we love, while putting an emphasis on giving back to the communities that surround us.From residential lawns and gardens, to venues such as St Andrews Links and Target Field, we are a company with a global footprint and a passion for helping people beautify whatever landscape they may be in. With 100 years of operation under our belt and an average employee tenure of 15 years, come find out what makes The Toro Company the best place in the Twin Cities to build a career.

The Engineering Coordinator will be responsible for supporting the Commercial Engineering function. This role will be responsible for providing daily support to the Commercial Engineering Director through a variety of coordination and administrative tasks. This individual will also support the department in maintaining department wide resources, coordinate monthly project reviews as well as department wide events.

What Will You Do?

In order to grow and build a successful career with The Toro Company, you will be responsible for: ​​​​

• Provide daily support to Commercial Engineering Director, including calendar management and manage and submit expense reports.
• Maintain department shared resources such as, SharePoint home page, project lists (active & closed), hyperlinks, department org chart, department policies, etc. 
  • Maintain access and ownership permissions as required. 
  • Assist personnel by creating documentation using Microsoft Word, Excel, and PowerPoint.
• Schedule, coordinate and attend the New Product Development (NPD) gate review meetings: 
  • schedule participants and conference rooms; advance projects in the 1PDS system; collect and distribute preparatory materials.  Route materials via SharePoint for approval.  Maintain and archive electronic records.  Request new project numbers and close projects. 
• Schedule, coordinate and attend monthly Project Review (MPR) and Product Quality & Improvement (PQI) meetings: 
  • schedule participants and conference rooms; prepare agendas; collect and distribute preparatory materials; take and distribute notes of meetings; maintain and archive electronic records of all meetings.
• Initiate and coordinate recognition of employment milestones, including anniversaries, promotions, and retirements.  Arrange recognition of employee milestones.  
• Initiate and coordinate department/team-wide events such as:
  • monthly all-staff meetings, department holiday potluck, and summer picnic.
  • recognition lunches, special events, and specific wearables and/or incentives
  • Maintain database of department retirees and invite as appropriate.
• Serve as contact person for coordination of international shipments.  Complete required paperwork, identify missing data, problem-solve, and manage multiple layers of detail on a short schedule.  
• Manage the Parts Return process for all Lyndale Engineering departments.  Determine suitability of part for return by checking SAP, request approval documents, package parts for return and transport to shipping & receiving.
• Track and maintain documentation for purchases of safety shoes.
• Maintain department equipment and supplies (printers, cameras, internet hot-spots, laminator, label maker, office supplies, business cards safety equipment, etc.), arrange for service, and purchase new as required.
• Maintain workspace for Commercial Engineering teams, assisting in new employee workspace set up, space clean up and coordination with facilities as needed.  
• Collaborate with other Engineering Coordinators and Executive Assistants, including identifying and documenting best practices.  Act as backup to other Engineering Coordinators.

What Do You Need?

To be considered for this role, an individual should meet the following minimal requirements:​

• High school diploma or equivalent (two-year associate degree preferred)
• Level I: 2-3 years of related experience in an administrative role required.
• Level II: 3-5+ years of related experience in an administrative role required.
• Proficiency in Microsoft SharePoint, Word, Excel, and PowerPoint applications.
• Ability to communicate and work cooperatively with colleagues within and outside of immediate department/division.
• Ability to prioritize work assignments and solve challenges while meeting deadlines.
• Excellent administrative, interpersonal, and organizational skills.
• Ability and willingness to work onsite in Bloomington. #LI-Onsite. Flexible work-from-home occasionally.
• Ability to lift 35 pounds.
• Travel requirements: (minimal, ~ 2%).

What Can We Give You?   

At The Toro Company, we are always working to make sure our employees know just how valued they are. In addition to a competitive salary, an affordable and top tier medical/dental/vision plan, 401k, and many other great benefits - The Toro company offers employees at ourBloomington, MN HQlocation a variety of perks, including: 

Dress for your day - We know you're more productive when you're comfortable, which is why TTC employees are encouraged to take advantage of our casual, corporate environment. 

Location – Conveniently located near both St. Paul and Minneapolis, we are centrally located for most commuters! 

Food - Take advantage of our onsite café, which serves both breakfast and lunch. With a Caribou Coffee attached, you can grab a snack and a coffee at any time during your day. 

Wellness - The Toro Company’s HQ offers complimentary use of our onsite fitness facility to employees. In addition to physical wellbeing, TTC offers a variety of mental health and financial health resources to all employees. 

Volunteerism - The Toro Company is proud to provide employees 20 hours of paid time to volunteer in the community. 

Summer Hours – Enjoy a flexible schedule during the summer! By working a little more during the first few days of the week, TTC employees at our Bloomington HQ are able to start their weekends early and leave by noon on Friday.

Competitive Salary – The pay range takes into account skills, experience, education, and location. Cash compensation is one piece of our competitive total rewards package.If you need to, you can access your pay early with the One@Work app, formerly the Even app.

At The Toro Company, we are committed to fostering a secure and trustworthy recruitment process for our applicants. Recruitment fraud is a potential threat to job seekers, so please be aware that throughout our recruitment process, you’ll never be required to pay any fees or disclose personal financial details when applying to TTC opportunities.  

We are proud to be an Equal Opportunity Employer and consider qualified applicants without regard to race, color, religion, sex (including pregnancy and related needs and conditions, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors. We celebrate diversity and are committed to creating an inclusive environment for all employees.